Legal Secretary (Litigation)

Our client, a top-tier Am Law 100 firm, is seeking an experienced and proactive Legal Secretary (Litigation) to support its high-performing legal team in Washington, DC. This individual will play a critical role in ensuring administrative excellence and consistent service delivery to both internal and external clients.

The Legal Secretary will manage a wide range of responsibilities, from drafting legal documents and coordinating projects to supporting billing and timekeeping functions. This is a great opportunity for a detail-oriented legal professional with litigation experience who thrives in a fast-paced, collaborative environment.

Key Responsibilities:

• Provide high-level administrative support and maintain a collaborative physical presence in the office (3 days/week).
• Coordinate legal tasks, projects, and timelines, ensuring timely and accurate completion.
• Handle administrative functions including billing, time and expense entries, matter openings, client presentations, and meeting coordination.
• Prepare, format, and process complex legal documents and filings with courts and agencies.
• Maintain client materials in document management systems and track changes efficiently.
• Collaborate with support departments such as DPS, Williams Lea, and the Client Service Center.
• Work closely with the Finance Department on client billing, including proofreading invoices, applying task codes, adjusting rates, processing write-offs, and preparing expense reports.
• Provide proactive support during peak workloads and work overtime when needed.

Key Benefits:

• Work with a prestigious AM 100 law firm
• Exposure to complex litigation matters and high-profile clients
• Opportunities for cross-training and professional development
• Hybrid work schedule promoting flexibility and team collaboration
• Inclusive, team-oriented office culture

Qualifications:

• Bachelor’s degree preferred
• Minimum of 4 years of legal secretarial or legal administrative experience
• Litigation experience is required
• Proven ability to prioritize and multitask in a high-pressure legal environment
• Exceptional communication skills (both written and oral)

Proficiencies:

• Expert-level proficiency in MS Word, Outlook, Excel, PowerPoint, and video conferencing tools
• Familiarity with legal billing systems, timekeeping, and expense processing
• Knowledge of court filing procedures and jurisdictional requirements
• Proficient in document management systems
• Strong organizational and interpersonal skills with the ability to meet tight deadlines

Salary & Benefits:

• Base Salary: $76,000 – $105,000
• Bonus Eligible
• Overtime Pay (for hours worked over 40/week)
• Comprehensive Benefits Package including:
  • Medical, Dental, and Vision Insurance
  • Short- and Long-term Disability
  • Life Insurance
  • 401(k)
  • Paid Vacation & Sick Leave
  • Public Transportation/Parking Reimbursement
  • Employee Assistance Program (EAP)

Additional Information:

• Employment Type: Full-time
• Candidates must be legally authorized to work in the U.S.
• Must be local to Washington, DC or willing to relocate with no sponsorship provided