Administrative Coordinator

Our client, a prestigious Am 100 law firm, is seeking an experienced Administrative Coordinator to provide essential administrative support across multiple regional offices and firmwide initiatives. This is a hybrid role with flexibility to work both remotely and in the office. The role is crucial for maintaining smooth office operations and supporting various departments, including operations, facilities, finance, practice innovation, and talent management.

Key Benefits:

• Hybrid work schedule offering a balance between in-office and remote work
• Bonus & Overtime eligibility (at 40 hours/week)
• Comprehensive health, dental, and vision insurance
• Opportunities for career growth in a prestigious firm
• Paid time off and other standard benefits

Salary & Benefits:

• Salary: $58,000 – $72,000 annually
• Bonus & Overtime: Eligible
• Additional Benefits: Comprehensive medical benefits, paid time off, and hybrid work flexibility

Key Responsibilities:

• Provide administrative support to departments including operations, facilities, finance, practice innovation, and talent management.
• Maintain and manage administrative files, spreadsheets, databases, and generate reports and presentations as required.
• Coordinate and organize office and social events, managing office-specific programs and activities.
• Support office relocations, secretarial reassignments, and other logistical office processes.
• Assist with budget monitoring and maintenance to ensure accurate financial records.
• Serve as the administrative point of contact for internal and external communications on behalf of C-Level executives or the Senior Administrative Manager.
• Take on additional administrative projects as assigned.

Qualifications:

• Education: Associate's or Bachelor's degree preferred.
• Experience: Minimum of 3 years of administrative experience, ideally in a professional services or legal environment.
• Strong proficiency in MS Word, Outlook, Excel, and PowerPoint, including document editing and web-based conference tools.
• Experience in coordinating training programs and managing events.
• Strong command of English grammar, spelling, and punctuation.
• Familiarity with talent management systems like PeopleSoft, SuccessFactors, and Workday.
• Experience with document management applications like WorkSite is a plus.

Additional Information:

• This is a full-time position with the flexibility of a hybrid work schedule.
• Overtime may be required during peak periods.
• The role offers an opportunity to contribute to the smooth operation of a highly regarded law firm with opportunities for growth.